Students receiving financial assistance through a federal program or South Carolina Need Based Grant must be making satisfactory progress toward a degree, diploma or certificate at Orangeburg-Calhoun Technical College. The financial aid office monitors the progress of all students to ensure that they are making satisfactory progress (SAP) toward completion of their program in a reasonable period of time. The cumulative SAP review determines the student's eligibility for financial assistance based on his or her complete academic history.
Standards are measured by both Cumulative Grade Point Average (Qualitative Measure) and Cummulative Credit Hours (Quantitative Measure):
• A student must maintain a cumulative grade point average (GPA) of 2.00 (C average) or better AND must successfully pass 67% (percentage of courses passed vs courses attempted) of all course credit hours attempted each term to remain eligible to receive financial aid at OCtech.
• Course grades of F, W, WF and I are not considered completed courses and negatively impact satisfactory academic progress standards. SAP is not recalculated for students who earn a grade of I and receive a letter grade after the term ends. All courses must be completed during the normal grading period.
Standards for Students Enrolled in Diploma and Certificate Programs (Academic programs of one year or less) - At the end of each term, if the cumulative GPA is less than a 2.00 or if the the course completion rate is less than 67% the student will be placed on Financial Aid Warning. Financial aid will be continued during the warning period if the student satisfies ALL three requirements that include:
1. Enroll in at least six credit hours
2. Complete 100% of all attempted courses
3. Earn at least a 2.0 term GPA.
Failure to maintain ALL of the above standards during the warning term will result in suspension of financial aid at OCtech.
Standards for Students Enrolled in Associate Degree Programs (Academic programs of more than one year) - At the end of each term, if the cumulative GPA is less than a 2.00 or if the the course completion rate (percentage of courses passed vs courses attempted) is less than 67% the student will be placed on Financial Aid Warning. Financial aid will be continued during the warning period if the student satisfies ALL three requirements which include:
1.Enroll in at least six credit hours
2.Complete 100% of all attempted courses
3.Earn at least a 2.0 term GPA|
Failure to maintain ALL of the above standards during the warning term will result in the student being placed in a second term of Financial Aid Probation.
Second Term Financial Aid Probation students must complete 100% of all attempted courses AND earn at least a 2.0 term GPA to remain eligible for financial aid.
Failure to maintain ALL standards during the second probation period will result in suspension of financial aid at OCtech.
Reinstatement after Financial Aid Suspension -To re-establish financial aid eligibility a student must satisfy all of the following requirements:
1. Complete a term of study at OCtech without any federal or state financial assistance. The student will be responsible for payment all of educational expenses.
2. During the term of attendance without financial aid, the student must enroll in at least 6 credit hours
3. Complete 100% of all attempted courses
4. Earn at least a 2.0 term GPA.
It is the responsibility of the student to determine when an appeal for reinstatement of financial aid eligibility is appropriate. The cumulative transcript will provide the student with the number of hours completed each term and the grade point average attained. Once the student determines criteria is complete for reinstatement of financial aid, the student must submit a written request for reinstatement of eligibility. The request should be forwarded to the Office of Financial Aid, Orangeburg-Calhoun Technical College, 3250 St. Matthews Road NE, Orangeburg, SC 29118.
Maximum Time Frame
• A student may only receive financial aid for a limited time. Eligibility for financial aid is terminated after a student has attempted 150% of his/her program credit hours length.
• A student may receive financial aid for 1.5 times the published length of the program of study.
• For example, a student enrolled in a 60 credit hour program is eligible until 90 credit hours are attempted (60 x 1.5 = 90).
• Transfer hours from other colleges that apply towards program completion at OCtech are added to the total hours attempted at OCtech to determine the 150% credit hour limit towards degree completion.
• Students may repeat courses but repetitions will count toward the time frame/length of eligibility.
• The attempted hours will consider all course work taken (including DVS, and transfer credits accepted by the college).
• All periods of enrollment count when evaluating SAP, even periods in which the student did not received Federal Student Aid funds.
• The maximum time frame is program specific based on required credit hours for graduation.
• Once the maximum number of hours is attempted, the student is placed on financial aid suspension.
• Each student’s financial aid SAP status will be evaluated based the length of program in which you are currently enrolled. Associate Degree or two year programs will be reviewed at the end of summer term. One year or less diploma and certificate programs will be evaluated once per semester for terms in which you are enrolled.
• Students will be notified of their financial aid SAP status via email to their college email account.
• Through the OCtech student portal, Campus Cruiser, students are required to review email messages and announcements regularly to ensure they have the latest information about their financial aid and SAP status.
Individual student appeals to the SAP policy will be reviewed under the umbrella of Professional Judgment. Students with legitimate appeals may be given exceptions on a case-by-case basis. A written appeal must be submitted and approved for reinstatement.
• A student on financial aid suspension may appeal by completing a Financial Aid Appeal Form, (available on the college’s web site). Acceptable reasons for appeal include: serious illness, death or substantial documented change in working hours. The student must provide appropriate documentation supporting the appeal. Incomplete appeal documents will be returned to the student, unprocessed.
• All decisions made by the Financial Aid Appeal Committee are final. Students whose appeals are denied must regain eligibility prior to receiving additional financial assistance, or submit a new appeal for a subsequent semester.
• It is the student's responsibility to monitor his/her status for Satisfactory Academic Progress.
• The Financial Aid Office will review the GPA and earned credit hours, and notify students who are failing to meet standards as quickly as possible via campus email.
• Failure to check email or undelivered messages does not exempt a student from their responsibility to maintain financial aid satisfactory academic progress or to know their current SAP status.
• Students on suspension will be ineligible for all Title IV aid, (i.e. Pell Grant, FSEOG, ACG. FWS, and Federal student and Parent Loans) and most state aid.